FADCA Board Meeting

August 15, 2006

Marriot Tampa Waterside Hotel

Florida Council on Aging Conference

 

Call to Order:    Board meeting was called to order by Gwen Duncan, President at

2:35pm.  Present were:  Gwen Duncan, President; Ron Radcliffe,    Vice-President; Cindi Ryerson, Secretary; Elaine Jensen, Region 5 Rep.; Patricia Oram, Region 9 Rep., Vianey Serna-Yurkovich, Region 9 Rep.; Bob Asztalos and Kathy Whitson.

 

 

Minutes from the previous meeting:    Minutes from May 6, 2006 Board Meeting was

                                                             read.

 

Treasurer’s Report:    Minutes from the treasurer report read by Cindi Ryerson as

transcribed by Luanne Wahlstrom, Treasurer.  Current balance as of August 4, 2006 is $6624.91

 

                                       Gwen reported that the Association now has a budget. 

 

                                       There has been a reduction in telephone bills from $300/month to $100/month.  This was done by eliminating five land lines and now using only one cellular phone.  The fax line was eliminated and currently the FADCA president utilizes the fax machine of the center in which she is located.  FADCA also reduced their consultant fees by redirecting  some duties to the executive board.  This reduced the consultant fee from $140/month to $70/month.  This fee is to create the two pages of information for the FADCA newsletter.  The 8-page ‘Information Source’ – FADCA receives for free.

 

FASP Report:                Elaine Jensen represented Ron Radcliffe at the FASP meeting in Tampa on Sunday, August 13, 2006.  FASP has a new board of directors.  Summary highlights were:

a.      FASP is concerned about their membership. 

b.      White paper issue against 1330, FADCA did not take a stand on this issue.

c.      One of FASP’s goals is to enhance resources for CCE and ADI programs and increase funding.

d.      FASP also supports the long-term care Medicaid Diversion program and are committed to supporting increase funding and resources for the Medicaid waiver program.

 

 

 

Committee Reports:

 

            Conference/ Education Committee:     Gwen reported that there were 9 committee

                                                                        members for the development of this year’s

                                                                        Annual Conference.

 

1.      Conference Attendance:  Gwen reported that the conference had 123

                                                          Attendees; 79 on Friday, July 14th and 105

                                                          on Saturday, July 15th.

 

            2.  Conference Evaluations:   Summaries of individual lectures and an overall

evaluation summary were distributed to the board  members that were present.  Cindi reported that  there was an overall satisfaction rate of 90.6% for this year’s conference.

 

Legislative Committee:           Kathy Whitson reported on the following highlights:

           

1.      Assisted living and ADC statutes were moved from Chapter 400 to Chapter 420 with no effect on ADC’s.  It is believed that the reason for this move was to take the nursing home statutes out, so as to decrease insurance liability.

 

2.      Caregiver bill did not pass.  This bill was suppose to provide training for

caregivers and determine ‘best practices.’

 

3.      DOEA wanted to clean up some legislative language (1330) – this did not pass.

 

4.      Florida Senior Care waiver has been submitted to CMS for approval.  Pilot

Program will be done in Orlando and Pensicola, one will be a mandated program and the other will be voluntary.  It was felt that if this bill passes, CMS will want to roll it out state-wide and that Florida Senior Care would oversee most of the waiver programs.

 

 

Membership Committee:       

 

1.   Gwen reported that we currently have 48 members.     We obtained  10 new members as a result of the FCOA conference.  Our existing membership exists of 4 corporate members, 13 individual members and 30 center members.

 

2.      There has been some confusion regarding dues. Invoices will be sent out instead of membership brochures (which will be reserved for new members only).  FADCA has had no response to the email reminders sent that informed members to submit dues.

 

   Old Business:   

 

  1. FADCA now has a new and improved website that is very professional.  Gwen encouraged everyone to review the site at www.fadca.net.
  2. Elaine Jensen suggested that Mary Spaid (our webmaster) needs to be recognized for her efforts in the design of our website.  Gwen will provide Mary’s email address so that the Board and FADCA members can congratulate her on her efforts.
  3. Medicare Part D event -  Gwen reported that FADCA was 1 out of 9 states that participated in the Medicare Part D Education and Enrollment campaign.  FADCA had 13 host sites in Florida, only 4 host agencies have gotten paid while the remaining 9 are still waiting for their checks.  The Association received $1400 two weeks ago ($200 per center).

 

 

New Business:

 

  1. Ron reviewed the Regional Representative Job Description.
  2. Cindi presented a draft of the Quarterly Report Summary.  The following recommendations were made for this report:
    1. Add a column for whether the center is a FADCA member.
    2. Expand description of ‘type of model’  to include social, dementia specific, medical and combination.
    3. Add question – When have you scheduled your regional workshop?  What type of activity is planned?
    4. Cindi is to develop a cover letter that will be mailed out to all regional representatives upon approval of form and cover letter.
    5. Reminders (cover letter) will be sent to each regional representative with an attached quarterly summary to complete.  The quarterly reports will be due as follows:

1.  1st Qtr (July – Sept)   report due Oct 15th

2.  2nd Qtr (Oct – Dec )    report due Jan 15th

3.  3rd Qtr (Jan – Mar)      report due April 15th

4.  4th Qtr (April – June)   report due July 15th.

 

    1. Gwen will provide the letterhead logo for FADCA to Cindi to place on the cover letter and Quarterly Report form.
    2. Gwen will provide the ACHA website so that each regional representative can check to see all the licensed ADC for their region (PSA).

 

  1. Association By-Laws was tabled.

 

  1. Selection of Committee Chairpersons are as follows:
    1. Membership Committee – Ron Radcliffe, Chairperson
    2. Conference/Education Committee – Patsy Oram, Chairperson.  It was recommended to have the Regional Representative in the region that the conference is to be held to assist as co-chair.  Target site for next year’s conference is in Orlando.
    3. Newsletter Committee – Vianey Serna-Yurkovich, Chairperson.  This committee will be responsible for news items for the two pages FADCA is responsible for – approximately 500 words per month.  FADCA has 11 newsletters to produce with Dec / January being combined.
    4. By Laws Committee – Gwen Duncan, Chairperson.  Elaine Jensen and Ron Radcliffe will also be on this committee.  Kathy Whitson will also be on this committee.  Ron recommended that the By-Laws will need to be voted on at the next annual conference.
    5. Legislative Committee – Chris Powers was nominated for this chair, pending her acceptance.  It was also recommended to have Luanne Wahlstrom and Bob Asztalos on this committee. 

 

  1. Five Year Plan
    1. Ron discussed the need to develop a 5-year plan for FADCA.  Where do we want to be?  It was recommended to discuss this at the Board’s retreat.
    2. We will have two retreats:

1.      Fall Retreat:  to determine conference location, to discuss the 5-year plan and By-Laws.

2.      Spring Retreat:  conference planning.

 

6.      Chris Powers received an email from DOEA that involves proposing a bill that, in the event of a disaster, a center can relocate to temporary quarters and still receive state funding.  See legislative issue.  It was suggested that once a center has to relocate due to damage that AHCA would be notified and can inspect the temporary quarters and issue an approval for operation under a specific time frame and provide extensions if needed.  This bill should parallel what other agencies are doing.

 

 

   Adjournment:    Meeting was adjourned by Gwen Duncan at 3:58pm.

 

Respectfully Submitted,

 

 

 

Cindi Ryerson

Secretary, FADCA